CENTRALIZED SUBMISSION OF BILLING DOCUMENTS

DATE: Aug 4, 2020

TO: VENDORS OF SMPHI PROPERTY GROUP COVERING METRO MANILA BRANCHES AND HEAD OFFICES

FROM: SMPHI PROPERTY GROUP

RE: CENTRALIZED SUBMISSION OF BILLING DOCUMENTS

 

 

In line with the implementation of a centralized processing of payments of SMPHI Property Group, we would like to advise that effective August 17, 2020, all billing documents should be centrally submitted at Shared Service Center (SSC) located at 6th Floor Mall of Asia Arena Annex Building, Coral Way cor. J.W. Diokno Boulevard, Mall of Asia Complex, Pasay City. Billing documents will no longer be received at the following locations:

· SM Malls - Metro Manila Branches

· SM Hotels and Convention Head Office

· SMX – Manila and Aura

· CPG Head Office

 

With this, please take note of the following:

· Receiving of billing documents is daily from 10:00 AM to 4:00 PM only.

· Billing documents from local vendors of provincial branches SM Malls / SM Hotels / SMX will still be submitted to the respective provincial branches.

· If documents are submitted via courier, kindly ensure that the above address is written correctly.

· For vendors providing contracted services without PO, please ensure that services rendered are duly supported by an approved proof of acceptance / service report signed by Operations. This should be submitted along with the billing document. Otherwise, documents will be returned.

· If you are providing services to provincial branches, you may submit your billings to these branches at SSC.

· Payment Vouchers and BIR Form 2307 are still accessible thru the Vendor Portal.

· Existing schedule in releasing of Credit Memo / Checks is still observed. · All billing concerns should be emailed to smsharedservice@smprime.com. Please use the format: "Business Unit/location – Vendor name – Vendor invoice” in the subject field.

 

REMINDERS: Ø For PO-supported transactions, please ensure that all invoices have the corresponding PO Number, otherwise will not be accepted by SSC. Ø For billings without PO, supporting documents should be attached showing the details of the company/department the billing is addressed to.

 

We hope that with this change, we can serve and give you a smooth and convenient transaction. We look forward to your cooperation and strict compliance.

 

Thank you and keep safe!

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